--- title: Print Spec Sheet Generator｜Học viện Tri thức Mai Strategy lang: vi source: https://mindsprt.dev/vi/tools/print-spec-generator/ --- # Print Spec Sheet Generator > Write the spec once and every printer quotes on the same baseline A quotable print spec covers six things: finished size, paper stock and weight, colors, finishing, quantity and deadline. The form builds an HTML sheet locally in your browser, with no price field by design, because pricing comes from each printer, on the same baseline. ## How to Use 1. Fill the required fields: Item name, Category, Finished size (W×H mm), Quantity 2. Add Paper & gsm, Colors, Finishing, Target delivery, Delivery location or Notes as needed 3. Once the required fields are filled, click Download (HTML) to save the spec sheet 4. Or enter an address in Email and click Send to route it to a consultant for review ## Method & Assumptions 'Can you quote me a catalog?' A printer's first reply to that message is a list of questions: how many pages, what paper, any coating, what quantity. A spec sheet answers those questions before they get asked. That is the difference between one email round and three. The fields follow how estimators actually work. Finished size, paper and weight, colors, finishing and quantity are the five things a quote is built from; leave one out and the math cannot start. Paper is usually the largest cost item, so an unstated stock weight stalls everything. The deadline decides whether the job needs rush scheduling, and in practice a late-breaking deadline causes more trouble than a late-breaking spec. Color notation is trade shorthand worth using. 4+4 means four-color both sides, 4+0 one side only, 1+1 a single color front and back. Foil, spot UV and similar belong in the finishing field, not the color line. Estimators read this notation every day; write it their way and they instantly know how many passes your job takes. There is deliberately no price field. A spec sheet's value is the shared baseline: send the identical sheet to three shops and the three quotes that come back are actually comparable. Pricing is a conversation that starts after the spec is fixed, which is why this generates a spec sheet and not a quote. The document is built locally in your browser. Nothing you type is uploaded; the output is an HTML file you can save, or forward to a consultant if you choose; only what you send leaves your machine. Blank fields are fine. A common case: you know the use, not the paper. Send the sheet as-is and a consultant fills the gaps for your use case, or narrow candidates down with our Paper Selector first. Specialty jobs like flexible packaging and roll labels outgrow a generic form; a phone call to the printer beats forcing the template. ## Use Cases - A marketing planner needs 2,000 A4 catalogs: the sheet reads 4+4, 250 gsm art paper cover with matte lamination, 128 gsm interior, saddle stitch. Three shops, three quotes side by side the next day. - A designer hears 'make the business card feel premium': spec it first — 90×54 mm, 240 gsm textured stock, 1+1 with foil — and let the printer confirm the foil detail is printable before artwork starts. - An e-commerce brand reorders 500 folding cartons every year: the filed spec gets new quantity and date fields, nothing else re-negotiated. - Facilities buying envelopes and notepads: one spec per item on file, attached to every quarterly RFQ, so even a brand-new vendor quotes without ambiguity. - A freelancer unsure about paper: fills every other field, writes 'event brochure, needs stiffness' for stock, and mails it to a consultant who returns it completed. - A printer's sales rep gets a vague quote request and replies with the spec sheet link, asking the client to fill every field before the job enters the quoting queue ## FAQ ### What information does a print quote request need? Six things: finished size, paper stock and weight, colors (like 4+4), finishing, quantity, and the deadline. With those on the sheet an estimator can price the job without a single follow-up question, which is exactly the order the form walks you through. ### What do 4+4 and 4+0 mean? Colors front plus back. 4+4 is four-color both sides, 4+0 four-color one side, 1+1 one color each side. Foil and other specials get their own note, e.g. '4+4 plus foil'. It is the shorthand every print estimator reads daily. ### Can I leave the paper field blank? Yes. Describe use and feel instead — 'catalog interior, matte' works — or narrow candidates with our Paper Selector first. If you send the sheet to a consultant, blanks come back filled for your use case. ### Which date goes in the delivery field? The day finished goods must be in hand, not the press date. Printers back-calculate from there. For the full chain of checkpoints and the latest safe start, use our Timeline Planner alongside. ### Why doesn't this just calculate a price? A spec defines the what; a quote answers the how much. Honest pricing depends on each shop's current paper costs, presses and open capacity, so a generic calculator can only mislead. One spec sheet sent to several shops is the reliable way to real numbers. ### Is anything uploaded to a server? No. The sheet is assembled in your browser and downloaded as an HTML file. The only copy that leaves your machine is the one you choose to send. ### When is a spec sheet not enough? Flexible packaging, roll labels and unusual structures carry process details a generic form cannot hold, and very large runs or very tight deadlines need a live conversation about capacity. Bring the sheet as a talking paper and call the shop. ## Limitations & Disclaimer - No price fields at all: this is a spec document, not a quote; pricing comes from each printer - Fields target general commercial print; flexible packaging and roll labels need extra detail - The HTML sheet is generated locally in your browser; nothing leaves your device unless you send it - A spec sheet starts the conversation; final printability is the printer's call Updated: 2026-08-12 · Method version: v1.0.0 --- > HTML version: https://mindsprt.dev/vi/tools/print-spec-generator/ > MINDS — 麥思印刷整合有限公司 · https://mindsprt.dev